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FAQ's

FREQUENTLY ASKED QUESTIONS  - PRESCOTT LAKES

We've compiled a list of some frequently asked questions.  Or ask your own question, and we'll get back to you with an answer. 


Q: What is a "management company," what do they do, and how do I reach them?

A: A management company is contracted by the Board of Directors to provide such services as: collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports, as well as a general clearing house for problem solving, communications with homeowners and the Board of Directors and to serve in an advisor capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors. Our management company is HOAMCO, 3205 Lakeside Village Drive in Prescott.  HOAMCO may be reached at 928-776-4479 or by submitting this form.

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Q: What is a homeowner's association?

A: It is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents: CC&Rs, Bylaws, and Articles of Incorporation. The governing legal documents for the association may be viewed online within the Info Center page of this site. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.

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Q: What are the CC&Rs?

A: The Covenants, Conditions and Restrictions (CC&Rs) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC&Rs were recorded by the County recorder's office of the County in which the property is located and are included in the title to your property. Failure to abide by the CC&Rs may result in a fine to a homeowner by the Association. The governing legal documents for the association may be viewed online within the Info Center page of this site.

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Q: What are the Bylaws?

A: The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business. The Bylaws for the association may be viewed online within the Info Center page of this site.

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Q: What is the Board of Directors?

A: The Homeowner's Association again is a corporation and therefore a governing body that is required to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. The limitations and restrictions of the powers of the Board of Directors are outlined in the Association governing documents found within the Info Center page of this site.

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Q:  Who is the Voting Member?
 
A:  Voting members are volunteers who are elected by their respective neighborhoods to serve for a one-year term. The voting member is the neighborhood's chosen voice to represent their interests and needs before the Board, and to provide effective communications between the Board and the neighborhood. Unlike other volunteers, the Prescott Lakes Community Association By-Laws do give the Voting Members the authority to cast votes on behalf of their neighborhood on limited occasions, such as when board members are to be elected.

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Q:  What Powers, if any, do Committee Members or Voting Members have?
 
A:  Committee Members are volunteers who have been appointed by the Board of Directors to perform a service or specific function. They may be asked to gather information, and they may also be called upon to make recommendations and/or suggestions to the Board. However, unless their recommendations are ratified by the majority of the Board members, the committee's suggestions will not be enacted.

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Q:  What are open meetings and who may attend?
 
A:  All Board of Directors, neighborhood and member (Annual) meetings are open to the membership. Attendance is not only welcomed, but encouraged.  The meetings are open as these are the only PLCA meeting types that have authority to act, make decisions, and allocate spending.  Committees do not make decisions or have authority to act, sign contracts or spend money.  Committees work on issues requested by the Board.  All recommendations made by committee members are presented to the Board for decisions and/or action.  Open board meetings are typically held the second Thursday of every month.  Additional meetings are sometimes needed and are noticed.

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Q: Are there any other rules?

A: Most associations have developed Rules and Regulations as provided for in the CC&Rs and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets and pool use hours, etc.  In addition, the PLCA has  Architectural Guidelines with procedures for submitting requests to make exterior changes to your home. Such changes may include patio covers, decks, landscaping, exterior color changes or extensive interior changes and additions. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors and a fine.  In addition, if you proceed with an exterior improvement or change, without written approval of the Board of Directors, or Architectural Committee, as applicable, you will be required to remove or correct the alteration and/or be fined for the violation. For more information about this topic visit the Info Center page of this site.

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Q: If I am having a problem with a neighbor for a violation of the Policies and Guidelines, what can I do?

A: If residents cannot resolve a situation between themselves, then turn to your Association. Should you have a situation that does not appear to be resolved through neighborly means, and you are willing to actively participate in the enforcement provided by the Policies and Guidelines, you may complete a Covenant Violation form online.  If the situation is deemed in violation of the Policies and Guidelines, the Board of Directors will institute the enforcement policy. Your continued assistance may be required.

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Q: Are Board Meetings open to all residents? If so, where and when are they held?

A: Yes. Notice of the time and place of any regular board meeting will be published online on the Calendar page.

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Q: If I want to serve on a committee, how do I find out what committees are active and how I can get involved?

A: The Committees page on this website will inform you of the status of current committees organized and committee contact information. If you are interested in volunteering, please contact the committee chair or fill out the online volunteer form.

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Q: What is my assessment?

A: The assessment is the periodic amount due from each homeowner to cover the operating expenses of the common area and provide for reserve funds for replacement of common facilities in future years. Your assessments are due quarterly. Statements will be sent for assessments as a reminder of the amount due.

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Q: How is the amount of my assessment determined?

A: The Department of Real Estate typically requires an initial budget from the developer for each community that a developer proposes to build. This budget is set upon specific guidelines for utilities, landscaping, administration, etc.  Reserve funds are monies set aside for future expenses due to the life expectancy of certain items:  lighting, street resurfacing, pool equipment, etc.  These amounts are then divided by the number of units built in a given phase of the development. Subsequent budgets are developed by the Board of Directors and adjusted periodically to meet anticipated expenses.

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Q: Will my assessment go up?

A: There is no concrete answer to this. Typically the Civil Code provides for annual increases, but not to exceed 20 percent per year without the vote of the membership. The Board of Directors may approve an increased budget, increasing your assessment up to this percentage in order to cover increased costs of operating and maintaining the common area and sufficient reserve funds.

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Q: What happens if I don't pay my assessment?

A: The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in a late charge as assessments are due on the first of the month.  In addition, the CC&Rs allows the Association to charge late charges and interest and proceed with a lien on your property, or foreclosure proceeding for nonpayment of assessments.

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Q: Gate Transmitters:  I need an additional remote.  What do I need to do?

A: Just contact HOAMCO. The cost is $35.00. Generally, the gate company would like 48 hours notice to program a new pin number and code.  Additional information about gate transmitters and PINs is available here.

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Q:  Are motion detectors allowed on the exterior of my home?
 
A:  No, motion detectors are not allowed under the Prescott Lakes Residential Guidelines Section 6.6 Lighting.  It states:  'Exterior lighting attached to the Residence shall be of a concealed source, shall be directed toward the Residence and shall be low wattage so as to minimize glare to neighboring structures or common areas. Overhead lighting of any kind will not be permitted.  Home entrance lighting shall be frosted bulbs, non-glaring, 40 watts or less, and garage lights shall not exceed 25 watts.  An appropriate balance must be met between lighting which is both adequate for residents and yet preserves the dramatic nightime sky.


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Q:   When do I need to submit a request for Architectural approval?
 
A:  When a homeowner makes any modifications to the exterior of the home and/or property that can be viewed by a neighboring property or from any common area or public street, the homeowner must submit a request for approval. The form can be accessed here.

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Q:  Am I allowed to install a fence? If so, what types of fencing are allowed?
 
A:  Yes. According to your Design Guidelines Section 6.4, 'Fences, walls and barrier devices may be used for privacy and screening purposes. The design, size, material, color and construction of such structures are subject to approval by the Reviewing Body. These elements must be an extension of the Residence in form, material, texture and color.  Fences shall not exceed 3 feet in height in any front or side yard area and 5 feet in height in any rear yard unless a variance has been granted by the Reviewing Body'.  Please refer to your documents for a more detailed description.

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Q:   Are we allowed to build a play structure in our backyards?
 
A:  All recreational equipment that can be viewed by any neighboring property, common areas and public streets must be approved by the Reviewing Body.  Please submit a Request for Approval and be very detailed on any request you wish to have approved. The more information, the better.

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Q:  May we install an above ground hot tub on my patio?
 
A:  While in-ground spas are preferred, above ground spas may be permitted if the spa and enclosure structure is adequately screened, as determined by the Reviewing Body's discretion. Please submit for approval prior to starting your project.


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Q:  The native hydra seed landscaping appears un-kept and messy. Can anything be done to improve the aesthetics of this?
 
A:  The hydra seed landscaping component is a time elapsed program. The area is sprayed with a seed mixture of wildflowers, grasses and shrubs native to Northern Arizona. This process can take anywhere from three to four years to establish itself.  Please be patient and allow 'Mom Nature' to do her job.  It is not recommended that the Association maintain these areas as any trampling of the area will lengthen the natural growth.

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Q:   Is there anything I can or the Golf Course can do to improve the appearance of the rough areas on the Golf Course?
 
A:  The golf course is not a part of the Prescott Lakes Community Association, therefore, it is not subject to our rules. This area has been carefully designed and installed with the rough area as a part of the design. Owners are not permitted to encroach or to make any changes to those areas outside their individual properties.

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Q:  Who is responsible for the cleaning and maintaing the drainage ditch on the side of my property?
 
A:  Please review the plat map of your property.  The map will indicate property lines and boundaries.  In most cases within Prescott Lakes, drainage areas are shared jointly by adjacent property owners, not by the Association. Owners are responsible for maintaining these areas on their respective property.  Additionally, owners are prohibited from altering or changing any drainage areas without prior approval.

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Q:  I live below an undeveloped lot.  During the Monsoon season, there was a steady stream of water running off the lot above me onto my property.  Can anything be done to stop this?
 
A:  The City of Prescott's drainage code states that you must accept the 'natural' sheet flow run off.  Owners are not permitted to direct or redirect concentrated discharge onto adjacent properties or the golf course without that owner accepting the water.

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Q:  Is it possible to change a gated neighborhood to an ungated neighborhood?
 
A:  Every property owner in your neighborhood would need to agree in writing.  An engineer would need to be employed to prepare a plan and budget for demolition and the removal.  And the City of Prescott would also need to accept ownership of the street. In other words, it would be a very costly and timely process.

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Q:   Is it possible to install a gate to an ungated community?
 
A:  Yes, it is possible.  Permission from residents would be required via an official election.  An engineer would need to be employed to design the modification and bid the project with contractors.  It would also need Board approval to create a budget for assessments to fund the anticipated expense.  Finally, the City of Prescott would need to approve to vacate the streets and to convey ownership of the streets from the City to the Association.

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Q.  Who do I contact if I'm having issues with my locking mail box or lose my key?

A.  Some neighborhoods within Prescott Lakes have locking mail box clusters.  Some neighborhoods also have individual (homeowner owned) locked mailboxes.

  • To replace a lost cluster mail box key:
    • Go to the main Post Office on Miller Valley Road. 
    • Be sure to bring adequate ID with proof of ownership for the property address (i.e. HOA statement)
    • Fill out the required form.  The cost is currently $40.00 (April 2011)
    • A postal worker will notify you when they are coming to change the lock and will give you your new keys at that time.  (Three keys)
    • For additional information, call 928-778-1890.
  • To report problems with your mailbox lock and/or key, call 928-778-1890.
  • The Homeowners Association is not responsible for individual keys or your assigned box. The Association is, however, responsible for the maintenance of the mail box cluster surrounds. If you should notice any damage or something in need of repair please call HOAMCO at 776-4479 ext. 46.

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